Back-Office Management
We take on everything but the front line, so your time goes to the business.
Service Description
We run your POS and core systems, handle in-house accounting, manage invoices, quotations and receipts, and act as the liaison with your tax accountant. In short, the entire back office comes off your plate. The impact is biggest for lean teams such as restaurants, real estate agencies and renovation firms: owners and managers get their time back for opening sites, winning work and serving customers. Our own AI-integrated platform cuts down the clerical work itself. Confidential data such as attendance and sales records stays on servers contracted in Japan.
What's Included
These features cover the management problems we encounter most often.
- POS and core system administration with daily sales consolidation
- Bookkeeping, journal entries and monthly trial balances
- Issuing and archiving invoices, quotations and receipts
- Liaison with your tax and labour advisors
- Automated reconciliation through AI integration, plus AI camera rollout support
- Head-office functions built for multi-site expansion
How Implementation Works
We share the rollout plan up front and agree on completion criteria for each phase before moving on.
Security Measures
- End-to-end encryption for data in transit and at rest
- Regular security audits and compliance assessments
- Access control based on least privilege principle
- Audit logging and continuous monitoring
- Incident response and disaster recovery plans
How We Run Your Systems
- SLA-compliant monitoring and alerting
- Automated backup and recovery procedures
- Early detection of performance issues and pre-emptive tuning
- Regular maintenance and patching
- Transparent reporting and communication
Pricing is quoted individually
We will send you the service overview together with an indicative quotation. Just tell us what you need.
Fees vary with scope, workload and number of sites, so we do not publish a fixed price list. We prepare an individual quotation once we understand your requirements.
- Service overview (capabilities, team structure, case studies)
- Indicative quotation based on your requirements
- Implementation roadmap and sample schedule
- Security and data management briefing
Frequently Asked Questions
Common questions about this service.
What is the typical implementation timeline?
Most projects go live 2-4 months after kickoff, depending on scope.
Do you provide 24/7 support?
Yes. Every managed service includes 24/7 monitoring and support, with SLAs that define response and resolution times.
Can we customize the service to our needs?
Yes. We scope each engagement to your requirements and business goals.
Let's Get Started
Not sure whether this service fits your operation? Ask us. We will send the service materials along with an indicative quote.